Capturing Memorable Moments: Corporate Event Photography for Unforgettable Experiences - Photobooth Décor

Capturing Memorable Moments: Corporate Event Photography for Unforgettable Experiences

Corporate event photography

Corporate events play a pivotal role in shaping a company's image and reputation. In order to capture and preserve the essence of these events, corporate event photography is essential. It serves various purposes and offers numerous benefits to the organization. The importance of corporate event photography can be outlined as follows:

  1. Capturing Professional Images for Marketing Materials:
    High-quality photographs from corporate events can be used for marketing materials such as brochures, websites, and social media. These professional images showcase the company's professionalism and enhance its branding efforts.
  2. Documenting Company Milestones and Achievements:
    Corporate events often mark significant milestones, achievements, or anniversaries. Through photography, these moments can be documented and cherished. It creates a lasting memory of the event and highlights the company's progress.
  3. Building a Positive Brand Image:
    Visual content holds immense power in shaping public perception. By capturing the essence of corporate events, photography helps in building a positive brand image. It showcases the company's culture, values, and commitment to excellence.
  4. Generating Content for Social Media and Website:
    In the current digital era, social media platforms and websites play a crucial role in engaging with the audience. Corporate event photography provides a consistent stream of engaging content that can be shared on these platforms, keeping the audience informed and connected.

Choosing a professional corporate event photographer is vital to ensure the desired results. Consider the following factors when selecting a photographer:

  1. Experience and Portfolio:
    Look for a photographer with experience in corporate event photography and check their portfolio to assess their skills and style of capturing events.
  2. Understanding of Corporate Events:
    A photographer with a clear understanding of corporate events will be better equipped to capture the essence of the occasion and showcase the company's objectives and values.
  3. Equipment and Technical Skills:
    Ensure that the photographer has the necessary equipment and technical skills to capture high-quality images in various settings and lighting conditions.
  4. Availability and Pricing:
    Discuss the photographer's availability for the event and consider their pricing structure to ensure it aligns with your budgetary requirements.

Corporate events come in various forms, each with its unique elements and purposes. Some common types of corporate events suitable for photography include:

  1. Conferences and Summits
  2. Product Launches and Exhibitions
  3. Award Ceremonies and Gala Dinners
  4. Team Building and Corporate Retreats

To capture stunning corporate event photos, consider the following tips:

  1. Pre-event Planning and Shot List:
    Plan ahead and create a shot list to ensure important moments and key individuals are captured.
  2. Utilizing Proper Lighting and Composition:
    Pay attention to lighting conditions and composition to create visually appealing and impactful shots.
  3. Candid and Posed Shots:
    Capture both candid moments that showcase genuine emotions and posed shots that highlight key individuals and group dynamics.
  4. Capturing Key Moments and Emotions:
    Be vigilant and ready to capture significant moments, emotions, and interactions that tell a story and evoke a response.

After the event, the post-production and delivery of corporate event photos play a crucial role. It involves the following steps:

  1. Sorting and Selecting the Best Images:
    Review and select the best images that effectively capture the essence of the event and meet the requirements.
  2. Editing and Retouching:
    Enhance the selected images through editing and retouching techniques to ensure they are polished and visually appealing.
  3. Delivery Format and Timeline:
    Discuss and agree upon the delivery format and timeline for receiving the final images, ensuring they can be utilized promptly.

By recognizing the importance of corporate event photography and following these guidelines, companies can successfully capture and showcase their events, further enhancing their brand image and engagement with the audience.

Importance of Corporate Event Photography

Corporate events hold immense importance for businesses, and capturing these memorable moments through photography is essential. In this section, we will explore the significance of corporate event photography. From capturing professional images for marketing materials to documenting company milestones and achievements, we will uncover how event photography plays a crucial role in building a positive brand image. We will discuss how these images contribute to generating captivating content for social media and websites, boosting engagement and enhancing the company's online presence.

Capturing Professional Images for Marketing Materials

Capturing Professional Images for Marketing Materials is crucial in corporate event photography. These images contribute to the overall branding and marketing strategy of the company. Here are some key factors to consider when capturing images for marketing materials:

  1. Highlight the event's key moments and important details that showcase the company's products, services, or values.
  2. Ensure that the images accurately represent the company's brand identity and image.
  3. Focus on capturing high-quality and visually appealing images that can be used across various marketing platforms.
  4. Consider the specific requirements of the marketing materials, such as print ads, brochures, websites, and social media posts.
  5. Collaborate with the marketing team to understand their specific needs and preferences for the images.
  6. Utilize proper lighting, composition, and techniques to create visually compelling images that attract attention and convey the desired message.
  7. Add variety to the images by capturing both candid and posed shots, showcasing the energy and professionalism of the event.

Documenting Company Milestones and Achievements

Documenting company milestones and achievements through corporate event photography is crucial for preserving important moments and showcasing accomplishments. By capturing images of anniversary celebrations, award ceremonies, product launches, and groundbreaking events, companies can highlight their longevity, growth, recognition of employees or executives, new offerings, as well as progress and expansion.

These documented milestones and achievements serve as a visual narrative that reinforces the company's reputation and success. They can be effectively utilized in marketing materials, websites, and social media to build a positive brand image and engage with the target audience.

Building a Positive Brand Image

Building a positive brand image through corporate event photography involves a strategic approach and attention to detail. Here are some steps to follow:

  1. Create a cohesive visual identity by using consistent branding elements such as logos, colors, and fonts.

  2. Choose a professional event photographer who comprehends your brand values and has the ability to capture images that align with your brand image.

  3. Organize the event to mirror your brand's personality and values, ensuring that all aspects, from decor to guest interactions, are in line with your brand identity.

  4. Capture moments that exhibit your brand's unique selling points and company culture, such as keynote speeches, team building activities, or special guest appearances.

  5. Edit and enhance the event photos to elevate the overall aesthetic and guarantee they are aligned with your brand's visual style.

  6. Distribute the photos strategically on your website, social media platforms, and marketing materials to establish brand recognition and reinforce positive brand associations.

A company called XYZ employed corporate event photography to construct a positive brand image. By capturing the enthusiasm and engagement of their employees in team-building activities, they showcased their dynamic company culture and dedication to teamwork. These photos were subsequently shared on their social media platforms, generating a favorable buzz among their target audience and positioning XYZ as a sought-after employer and a brand that values collaboration and employee satisfaction.

Generating Content for Social Media and Website

  1. To generate content for social media and websites through corporate event photography, follow these steps:
  2. Plan Shots: Before the event, create a shot list that captures key moments, speakers, and activities.
  3. Engage with Attendees: Interact with guests to capture candid shots that showcase the event's atmosphere and engagement.
  4. Highlight Brand: Capture images that prominently display the company's logo, signage, and branding elements.
  5. Showcase Speakers: Take high-quality images of speakers during their presentations or panel discussions.
  6. Promote Interactions: Capture images that showcase networking, collaboration, and interactions between attendees.
  7. Document Activities: Capture images of workshops, breakout sessions, and demonstrations to visually represent the event's content.
  8. Create Short Videos: Record short video clips to create engaging content for social media platforms.
  9. Edit and Optimize: Edit and enhance the images to ensure they are visually appealing and optimized for web and social media.
  10. Share on Social Media: Regularly post the images and videos on social media platforms, accompanied by catchy captions and relevant hashtags.
  11. Update Website: Update the company's website with a dedicated section or blog post featuring highlights from the event, including images and videos.

Choosing a Professional Corporate Event Photographer

When it comes to capturing those important corporate moments, choosing the right professional event photographer is key. In this section, we'll dive into what makes a great corporate event photographer, from their experience and impressive portfolio to their deep understanding of corporate events. We'll also explore the importance of technical skills and top-notch equipment, as well as availability and pricing considerations. Get ready to learn how to select the perfect photographer who will flawlessly capture your corporate event's essence.

Experience and Portfolio

When choosing a professional corporate event photographer, it is crucial to take into account their experience and portfolio. This will provide you with a glimpse of their skills and expertise in capturing high-quality images for corporate events. A portfolio serves as a showcase of their previous work, offering insights into their style and ability to capture significant moments. It is advisable to seek out photographers who have hands-on experience with corporate events, as they possess an understanding of the unique requirements and dynamics of such occasions. By opting for a photographer with a strong experience and portfolio, you can ensure that your corporate event will be effectively and professionally documented.

Fact: Research indicates that professionally taken photographs for corporate events can greatly enhance brand perception and marketing efforts.

Understanding of Corporate Events

Understanding the importance of corporate events is crucial for a professional corporate event photographer. They should possess extensive knowledge of the purpose and objectives of various corporate gatherings, such as conferences, product launches, award ceremonies, and team-building activities. By grasping the essence of these events, photographers are able to capture the significant moments that truly represent the company's values and achievements. They can anticipate key moments and capture emotions, ensuring that each shot aligns with the overall message and brand identity. With a comprehensive understanding of corporate events, photographers can deliver high-quality images that cater to the specific requirements of their clients.

Fun Fact: Were you aware that the global corporate event industry is estimated to be worth over $1 trillion?

Equipment and Technical Skills

When selecting a professional corporate event photographer, it is crucial to consider their equipment and technical skills. This ensures that they possess the necessary tools and expertise to capture high-quality images. Here are some aspects to contemplate:

  • Top-notch equipment: Seek out photographers who utilize cameras, lenses, and lighting equipment of professional quality to ensure clear and precise images.
  • Technical proficiency: Verify if the photographer has extensive experience in corporate event photography and comprehends the specific requirements involved in capturing such events.
  • Composition and framing: A talented photographer possesses a keen eye for composition, understanding how to effectively frame shots and create visually enticing images.
  • Lighting control: Look for photographers who can adapt to different lighting conditions and employ techniques to create well-lit and impactful photographs.

Considering these equipment and technical skills will aid in choosing a photographer who can fulfill your needs and deliver high-quality images for your corporate event.

Availability and Pricing

When choosing a professional corporate event photographer, availability and pricing are important factors to consider. Here are some key points to keep in mind:

  • Availability: Ensure that the photographer is available on the date and time of your event. It's crucial to check their schedule and make a booking well in advance.
  • Pricing: Discuss the photographer's rates and packages to determine if they align with your budget. Consider the value provided by the photographer in terms of their experience, skills, and the deliverables they offer.
  • Customization: Inquire if the photographer offers customizable packages to suit your specific event requirements or if they have any additional services, such as on-site printing or instant digital delivery.
  • Comparisons: Request quotes from multiple photographers to compare their pricing and offerings. Remember that the cheapest option may not necessarily provide the best quality or service.
  • Contracts: It's essential to have a written agreement detailing the availability, pricing, deliverables, and any other terms and conditions to avoid any misunderstandings or conflicts.

Types of Corporate Events Suitable for Photography

Capture the essence of corporate events in stunning photographs as we explore the various types that lend themselves to striking visuals. From conferences and summits to product launches and exhibitions, award ceremonies and gala dinners to team building and corporate retreats - each sub-section harbors its own unique moments waiting to be immortalized. Get ready to discover the diverse world of corporate event photography and the multitude of captivating scenes it encompasses.

Conferences and Summits

Conferences and summits are essential corporate events that necessitate professional photography in order to capture key moments and generate valuable marketing materials. These events have multiple reasons that make them suitable for photography:

1. Networking opportunities: Conferences and summits bring together industry professionals, offering excellent chances for networking. Photographs can capture these interactions and facilitate future connections.

2. Expert speakers: These events frequently boast renowned speakers who share valuable insights. Photographs can immortalize these moments and enhance the credibility of marketing materials.

3. Educational sessions: Conferences and summits provide educational sessions, workshops, and panel discussions. Photos can preserve the knowledge shared and engage potential attendees.

4. Brand exposure: By capturing branded elements such as banners, signage, and logos, photography can strengthen the brand image and increase exposure on social media and company websites.

5. Attendee engagement: Photographs showing engaged and enthusiastic attendees can inspire others to participate in future events.

To ensure successful photography at conferences and summits, it is crucial to hire a professional photographer experienced in capturing these types of events. Remember to discuss shot lists and desired outcomes in order to ensure that the photographer captures the most important moments.

Product Launches and Exhibitions

  • Product launches and exhibitions are important corporate events that require professional photography to capture and showcase the highlights. Here are some reasons why:
  • Visual marketing: High-quality images of Product Launches and Exhibitions can be used in marketing materials to attract potential customers and generate interest.
  • Brand documentation: These events mark milestones and achievements for a company. Professional photos of Product Launches and Exhibitions can preserve these moments for future reference and documentation.
  • Brand image: The photos of Product Launches and Exhibitions can help build a positive brand image by showcasing professionalism, creativity, and innovation.
  • Social media and website content: Eye-catching photos from Product Launches and Exhibitions can be shared on social media platforms and featured on the company website to engage the audience and enhance online presence.
To capture stunning photos at Product Launches and Exhibitions:
  • Plan ahead: Create a shot list and coordinate with event organizers to ensure you capture all key moments and important details.
  • Lighting and composition: Utilize proper lighting techniques and compose shots to highlight the products and create visually appealing images at Product Launches and Exhibitions.
  • Candid and posed shots: Capture both natural, candid moments and posed shots of products and attendees to showcase the event from different perspectives at Product Launches and Exhibitions.
  • Emotions and key moments: Be attentive to capturing emotions and significant moments that reflect the excitement and success of the event at Product Launches and Exhibitions.
After the event, sort and select the best images, edit and retouch them as needed, and deliver the final photos of Product Launches and Exhibitions in the agreed format and timeline.

Award Ceremonies and Gala Dinners

  1. Award ceremonies and gala dinners are important corporate events that require professional photography to capture the special moments and create a lasting impression.
  2. Here are a few reasons why hiring a professional photographer for these award ceremonies and gala dinners is crucial:
    1. Memorable Images: A professional photographer will capture the excitement and glamour of the award ceremonies and gala dinners, ensuring high-quality images that can be cherished for years to come.
    2. Showcasing Achievements: These award ceremonies and gala dinners celebrate accomplishments, and professional photos can effectively document these achievements, enhancing the company's reputation.
    3. Brand Promotion: Stunning event photos from the award ceremonies and gala dinners can be used for marketing materials, showcasing the company's success and reinforcing its positive brand image.
    4. Social Media Engagement: Engaging images from these award ceremonies and gala dinners can generate interest on social media platforms, increasing brand visibility and attracting potential clients.

Pro-tip: Make sure to communicate your specific photography needs and desired aesthetic to the photographer in advance, ensuring that they capture the essence of your award ceremony or gala dinner.

Team Building and Corporate Retreats

Team building and corporate retreats are essential events for companies to strengthen teamwork, boost morale, and enhance employee engagement. When it comes to capturing these memorable moments, a skilled corporate event photographer can assist in preserving the experience through captivating images.

  • Building team spirit: The photographer can capture activities that foster collaboration, communication, and trust among team members.
  • Showcasing company culture: Photographs can document the distinctive atmosphere and values of the organization during retreats or team-building exercises.
  • Capturing candid moments: The photographer can seize genuine interactions and emotions among team members, creating a visual narrative of the event.
  • Highlighting achievements: The photographer can capture moments of success and celebration during award ceremonies or team-building activities.
  • Promoting employee engagement: Sharing these photos on company websites, social media platforms, and internal communications can foster a sense of pride and community among employees.

Tips for Capturing Stunning Corporate Event Photos

Looking to capture amazing photos at your next corporate event? The key lies in mastering the art of capturing stunning shots. In this section, we'll uncover valuable tips that will elevate your event photography game. From effective pre-event planning to utilizing proper lighting and composition, we'll explore techniques to enhance your images. We'll also delve into the importance of capturing both candid and posed shots, as well as immortalizing key moments and emotions. Get ready to unleash your creativity and take your corporate event photography skills to new heights.

Pre-event Planning and Shot List

To ensure successful corporate event photography, thorough pre-event planning and creating a shot list are crucial. Here's a list of steps to follow for effective pre-event planning and shot list creation:

  1. Engage in meticulous pre-event planning and shot list creation to guarantee a successful corporate event photography.

  2. Collaborate with the event organizer to determine key moments and important attendees for the corporate event photography.

  3. Prior to the event, visit the event venue to acquaint yourself with the layout and lighting conditions, ensuring that your corporate event photography is flawless.

  4. Communicate any specific shots or requirements with the event organizer to ensure a comprehensive coverage of the corporate event photography.

  5. Create a detailed shot list for the corporate event photography, encompassing must-have shots, important VIPs, keynote speakers, and significant event details.

  6. Factor in the schedule and foresee any potential challenges or conflicts during the corporate event photography.

  7. Prepare the necessary equipment and bring backup gear to ensure seamless corporate event photography coverage.

  8. Coordinate efforts with the event team and other photographers involved in the corporate event to achieve a cohesive outcome in your corporate event photography.

By meticulously planning and preparing a comprehensive shot list, you can guarantee that all the important moments at the corporate event are captured through exceptional corporate event photography.

Utilizing Proper Lighting and Composition

Utilizing proper lighting and composition is of utmost importance when it comes to capturing stunning corporate event photos.

  1. Prior to photographing, it is essential to assess the lighting conditions and make any necessary adjustments. Whenever feasible, make use of natural lighting.
  2. To maximize the available light sources and create visually appealing compositions, position yourself strategically.
  3. In order to add depth and interest to your photos, don't hesitate to experiment with different angles and perspectives.
  4. In order to achieve balance and harmony in your shots, pay attention to the placement of subjects and objects within the frame.
  5. The rule of thirds can serve as a valuable guide for your composition, drawing focus towards important elements.
  6. Take into consideration the overall mood and atmosphere of the event, and adapt your lighting and composition accordingly.
  7. Be prepared to capture key moments by anticipating them and using proper lighting and composition techniques.

Candid and Posed Shots

When capturing corporate event photos, it's important to focus on both candid and posed shots to create a well-rounded collection of images that tell the story of the event.

  • Candid shots: Capture spontaneous and natural moments that showcase the energy and atmosphere of the event. These shots can include interactions between attendees, reactions, and candid expressions.
  • Posed shots: Arrange and direct individuals or groups to capture professional and organized images. These shots can feature speakers on stage, group photos, or key moments that require a more structured approach.

By incorporating both candid and posed shots, you can provide a comprehensive visual representation of the corporate event, capturing both the genuine moments and the curated elements.

Capturing Key Moments and Emotions

  1. When it comes to corporate event photography, it is vital to capture key moments and emotions. This is because they play a crucial role in telling a compelling story and leaving a lasting impression.
  2. One way photographers can effectively capture these key moments is by staying attentive. Being focused and observant enables them to anticipate and capture important moments as they unfold.
  3. In addition, embracing candid shots can be highly valuable. Candid photographs often depict genuine emotions and interactions, adding authenticity to the event.
  4. To make subjects feel at ease, it is important to create a comfortable environment. Engaging with them and ensuring a relaxed atmosphere can help facilitate natural and genuine expressions.
  5. Remaining unobtrusive is also essential. By blending into the background and being discreet, photographers can avoid disrupting the natural flow of the event.
  6. Experimenting with different perspectives is another valuable technique. By trying out various angles and viewpoints, photographers can add depth and interest to their photographs.
  7. Furthermore, paying attention to details is crucial. Capturing small gestures, expressions, and interactions contribute to the overall narrative of the event.
  8. Photographers should seek unique moments that evoke emotions. These could include capturing reactions to speeches, team accomplishments, or impactful interactions.
  9. Highlighting personal connections and interactions between attendees can effectively showcase the event's networking and relationship-building aspects.
By following these suggestions, photographers can ensure that they capture key moments and emotions that not only document the event but also evoke a genuine connection with the audience.

Post-production and Delivery of Corporate Event Photos

After capturing the stunning moments at a corporate event, it's time to bring those images to life! In this section, we'll discover the behind-the-scenes magic of post-production and delivery of corporate event photos. From carefully sorting and selecting the best shots to the art of editing and retouching, we'll explore how these processes enhance the visual impact and storytelling of your event. We'll touch upon the delivery format and timeline, ensuring that your professionally crafted photos are seamlessly delivered to make a lasting impression.

Sorting and Selecting the Best Images

  1. When sorting and selecting the best images from a corporate event, it is important to follow these steps:
  2. Begin by reviewing all the images captured during the event. Take the time to carefully go through each and every one.

  3. Eliminate any duplicate or blurry images that do not meet the desired quality standards. This will help narrow down the selection.

  4. Focus on identifying and prioritizing key moments captured in the images. Look for shots that highlight important speeches, interactions, or group photos.

  5. Consider the composition and lighting of the images. Choose photographs that are well-composed, properly exposed, and have good lighting.

  6. Highlight emotions and reactions of the attendees by selecting photos that effectively convey the engagement and atmosphere of the event.

  7. Keep the branding elements or logos in mind while selecting images. Look for pictures that prominently feature them if they are important for the event.

  8. Seek diversity in the selection by including a variety of shots that showcase different angles, perspectives, and subjects.

Pro-tip: When sorting and selecting images, it is essential to consider how each photograph will contribute to the overall storytelling and marketing objectives of the event.

Editing and Retouching

Editing and retouching are crucial steps in the process of corporate event photography. They involve enhancing the captured images to ensure they meet professional standards and align with the client's vision. This is typically done using photo editing software such as Adobe Photoshop or Lightroom. The editing and retouching process includes tasks like adjusting exposure, color correction, cropping, removing blemishes, and enhancing overall image quality. The final edited photos are then delivered to the client in the desired format such as high-resolution JPEG or RAW files. Good editing and retouching skills are essential for creating stunning and impactful corporate event photos that effectively showcase the event's atmosphere, key moments, and the brand's image.

Task Purpose
Adjusting exposure Enhances brightness and contrast
Color correction Ensures accurate and vibrant colors
Cropping Frames the subject and removes distractions
Blemish removal Enhances the appearance of individuals
Image quality enhancement Improves overall sharpness and clarity

In a real-life scenario, there was a corporate event where the photographer captured a group photo of the company's leadership team. One of the executives had red-eye due to the camera flash. The photographer used editing and retouching skills to remove the red-eye effect, ensuring that all individuals in the photo looked their best. The edited image was then used by the company for internal and external communications, conveying a professional and polished image of their leadership team.

Delivery Format and Timeline

When it comes to the delivery format and timeline for corporate event photography, there are a few key factors to consider. It is essential to discuss with the photographer about their preferred method or delivery format for providing the photos. Some photographers may opt for a digital download or an online gallery to ensure easy access, while others may offer physical prints or albums. Alongside, establishing a clear timeline for the delivery of the photos is crucial. The timeline may vary from a few days to a few weeks, depending on the photographer's workload and editing process. It is advised to clarify these details upfront to ensure a smooth and efficient delivery process.


When hiring a photographer for a corporate event, it is crucial to ask for references. Checking these references can provide you with an insight into the photographer's level of experience, professionalism, and ability to capture stunning shots. It is advisable to reach out to previous clients and inquire about their satisfaction with the photographer's work, their communication skills, and whether or not they would recommend them. By doing so, you can ensure that you hire a photographer who possesses a proven track record of delivering high-quality photos and providing exceptional service.

Frequently Asked Questions

FAQs about Corporate Event Photography

1. What are some essential equipment and lenses for corporate event photography?

For capturing various situations and environments at corporate events, it is recommended to have backup equipment, including cameras like the Nikon Z6 or Z7, and lenses like the Leica M10 with a 35mm Summilux lens or the Nikon Z6 with a 24-70mm f/4 lens. This ensures versatility, quality, and the ability to handle low light and wide shots.

2. How can I capture high-quality photos in dimly lit conference rooms with awful lighting?

To overcome challenges posed by terrible lighting, it is important to invest in external flash units like the Profoto A1 flash or use additional power bricks and portable lighting setups. These tools help improve lighting conditions and ensure well-exposed and professional photos.

3. How can I capture candid and genuine moments of attendees at corporate events?

Try to blend in with the attendees by dressing well and maintaining a friendly and approachable demeanor. This will help you build rapport and capture natural and happy moments. It's also important to be discreet and avoid interrupting conversations or intruding on personal space.

4. How can I ensure I capture clear and sharp photos during long speeches or presentations?

When photographing speakers during long speeches, it is crucial to use a fast and reliable autofocus system, such as the one found in the Nikon Z6 or Z7. Additionally, consider using a tripod or stabilizing equipment to minimize camera shake and ensure sharp images.

5. What are some key shots to capture at corporate events, especially business conferences?

Some key shots to capture include wide shots of the conference room and table setups as reference photos, detailed shots of branded pens and tablet devices in gift bags, and photographs of signage displaying sponsor names for prominence. It is also valuable to capture "grip and grin" shots of key people posing together for networking purposes.

6. How can I attract clients for corporate event photography as a local event photographer?

As a local event photographer, networking and word-of-mouth recommendations can play a significant role in attracting clients for corporate event photography. Building relationships with event planners, venue managers, and industry professionals can help create a strong reputation in the corporate event photography niche.

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